Lovelane Safety Protocols & Guidelines Relating to COVID-19

updated as of 12-29-2021

General Protocols for Everyone

Vaccination Protocol

All Lovelane employees and volunteers are required to be fully vaccinated and must provide proof of vaccination. Any employee or volunteer who requests a medical/religious exemption is required to submit written evidence of a negative COVID-19 PCR test result administered within 72 hours prior to coming to Lovelane, every time.

  • Exemption Requirements:
    • If an individual requests a medical exemption from this vaccination policy, Lovelane requires that the individual provide a physician’s letter validating the condition. 
    • If an individual requests a religious exemption from this vaccination policy, Lovelane requires that the employee or volunteer provide a letter from their religious leader. 
    • These are the only exemptions accepted.

Mask Protocol

  • Everyone coming to Lovelane should keep the mask on their person throughout their time at the barn.
  • Indoors, Including the Family Viewing Room, Offices, Tack Room, Grain Room, Hallways & Bathrooms:
    • All staff, volunteers, students, families and visitors are required to wear a mask indoors at all times.
    • Exception:
      • Vaccinated staff are not required to wear a mask when seated at their workspace.
  • Outdoors, Including the Parking Lot, Barn & Riding Arenas: 
    • Everyone should have a mask ready to wear when distancing cannot be maintained.
  • Riding Lessons (Individual Therapeutic, Recreational & Group Horsemanship Workshop Riding Lessons):
    • Staff and volunteers are required to wear a mask.
    • All students who are able, are required to wear a mask. Any student who is unable to wear a mask must notify the Program Office in advance.
  • Unmounted Group Programs:
    • Masks must be worn at all times by students, volunteers and staff.

If You Test Positive for COVID-19 (Isolate)

You may return to the barn 10 days from the day you test positive, as long as you have no symptoms or your symptoms are improving. You must be fever free for at least 24-hours before returning to the barn.

If You Have Been Identified as a Close Contact to Someone Who Tested Positive for COVID-19 (Quarantine)

A close contact is defined as a person who has been within 6 feet of an infected person (laboratory-confirmed or a clinically-compatible illness) for a cumulative total of 15 minutes or more over a 24-hour period.

  • Volunteers & Student (regardless of vaccination status):
    • A volunteer or student must provide proof of a negative COVID-19 PCR test, administered at least 5 days after exposure, before returning to the barn. 
  • Staff (regardless of vaccination status):
    • Instructors and office staff must provide proof of a negative COVID-19 PCR test, administered at least 5 days after exposure, before returning to the Lovelane. 
    • Barn Staff must provide proof of a negative COVID-19 PCR test, administered at least 5 days after exposure before returning fully to work. Between the time of exposure and the receipt of the PCR test results, they must take a rapid COVID test and receive a negative result before coming to the barn each day. If they have a negative rapid test and plan to come to work, they may not come into the office, may not assist in lessons, and must wear a mask at all times while on the property when anyone else is at the facility.

Travel

  • Vaccinated individuals who have traveled within the United States are not required to quarantine or provide a negative COVID-19 PCR test result before returning to Lovelane.
  • Unvaccinated students who have traveled within the United States, with the exception of New England, are required to quarantine for 5 days OR provide a negative COVID-19 PCR test, administered at least 5 days after returning from travel before returning to Lovelane.
  • All people traveling internationally are required to quarantine for 5 days before returning to Lovelane. Unvaccinated students must also provide a negative COVID-19 PCR test administered at least 5 days after returning from travel.

Additional Protocols

  • Proof of negative COVID-19 PCR tests should be emailed to Cassie Clarke at cassie@lovelane.org
  • All Lovelane staff, volunteers, students and their parent/guardian(s) must STAY HOME if they are ill or show any symptoms of illness, including, but not limited to fever (temperature of 100°F or above), feeling feverish or having chills, gastrointestinal symptoms (diarrhea, nausea, vomiting), new loss of smell/taste, sore throat, headache, difficulty breathing, cough, and/or new muscle aches.”
  • All staff, volunteers and students must complete an Assumption of Risk and Waiver of Liability form.
  • Everyone is required to wash their hands or use sanitizer upon entering the facility.
  • Bathrooms are available by entering through the front door. As the hallway is a small area, everyone should maintain 6′ of distance, use caution when entering the building, watch for others and WEAR A MASK.

Student & Family Guidelines

  • Instructors will meet their students in the parking lot and escort them into the building.
  • Students must wash or sanitize their hands prior to their lesson.
  • Students who are riding must bring and wear their own ASTM/SEI-approved riding helmet.
  • As our Family Viewing Room is small, we request that you limit the number of parents/guardians coming to view your student’s lesson. Families are encouraged to wait in the car if appropriate/possible. 
  • If a student’s lesson is going to take place in the outdoor ring, parents/guardians may walk through the barn to access the outdoor ring to watch the lesson.
  • We recommend that you apply sunscreen & bug spray to your student before their lesson (weather permitting).
  • If families have questions for Lovelane staff, they should coordinate a time to talk over the phone or via email instead of coming into the Lovelane offices.
  • If a student needs to miss their lesson for a reason related to COVID-19, i.e. the student is ill or has been in contact with someone who is ill, and cannot provide more than 24-hour notice, the missed lesson will be eligible for a make-up lesson. The cancellation must be communicated prior to the session and it will be the responsibility of the parent/guardian to connect with the Program Office to coordinate their make-up lesson. If they do not communicate with the office, then the lesson(s) will be forfeit.

Volunteer Guidelines

  • Volunteers will enter and exit the facility through the barn and not come in through the office.
  • Volunteers should bring as few personal items into the barn as possible and will leave their personal belongings (including their cell phones) either in their car or on the volunteer shelves in the barn. Volunteers must take all of their belongings home after their shift.  
  • Volunteers need to bring their own water bottle to the barn (we will not have cups available for water). A water bubbler will be available at the barn entrance by the volunteer shelves to fill water bottles.
  • Leaders will use one lead rope for the duration of their volunteer time and transfer the clip from horse to horse. That lead rope will be cleaned after their shift.
  • Sidewalkers will be assigned to help clean and sanitize between lessons while the leader is tacking the horse for the next lesson. Barn volunteers will also be asked to help clean and sanitize throughout their shift.

Instructor & Tack Guidelines

  • Instructors will choose tack for their lessons in advance so staff can prepare for that day’s lessons.  The instructor, or a barn staff member, should place it out in the barn before lessons.
  • Instructors must wash their hands before and after each lesson.
  • Instructors are responsible for regularly cleaning and sanitizing any game or activity they use in their lessons, and/or managing their volunteers to do so for them.
  • All tack inside the tack room will have been cleaned and sanitized.
  • Tack, grooming tools, halters, and lead ropes will be cleaned and sanitized regularly.  Some high-touch items, such as reins, will be cleaned after each use.
  • Instructors must wipe down their computer and workspace after use.
  • When checking the cancel line in the office, instructors must use speakerphone.
Lovelane staff stand in front of a painted horse statue